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  • Mark 5:26 pm on September 21, 2014 Permalink | Reply
    Tags: , , evernote, , , , ,   

    What do you actually use Evernote for? 

    I’ve written in the past about my dislike for Evernote and near continuous search for an alternative to it. I won’t rehearse my issues with it here but the one that really matters is that I simply can’t stand the interface. I find it hard to pin down precisely what my problem with it is but I feel immensely antipathetic towards using it. It just doesn’t cohere with how I think or with the kinds of information I want to use it to record. The notebooks soon become arbitrary structures, filled with information organised in a sub optimal way and I’m never known how to rectify that state of affairs. To be fair, this was every bit as true when I used to carry organisational clutter around in moleskine notebooks instead: ‘notebooks’ provide too much organisation at the macro level and too little organisation at the micro level. Perhaps for these reasons, I’ve long since come to the conclusion that there’s something about Evernote and something about myself which just isn’t going to be compatible, no matter how many times I hear people who I respect sing its praises. I’ve tried Centrallo, which uses a structure that does work for me, though I realised that in spite of the ontology (I like lists much more than notebooks!) being more suitable, as well as the interface and synching being excellent, it was set up to store much more information than I was ever likely to need it for.

    I recently started using Day One journal instead. It’s a carefully designed app, available for iOS and OS X, described as a “simple and elegant journal”. However it’s remarkably feature rich in spite of this simplicity, including reminders, photos, location, automatic backup, iCloud synching, publishing to social media and PDF exports amongst many others. I suspect there’s a risk the developers compromise its ‘elegance’ if they continue to add functionality but at least thus far they have not. The thing that made me fall in love with this app was the experience of writing – in a manner only matched by the Medium blogging platform, it makes writing a pleasure with a lovely distraction-free white screen waiting to be filled, complete avoidance of the lag that often characterises typing on iOS apps, markdown support and oddly satisfying Tweetbot like tapping noises as you type. The entries are filed chronologically, which I realised I associate with blogging these days much more readily than I do an actual journal, though can be favourited and tagged, as well as searched in a variety of ways.

    The material I wanted to use Evernote for is probably much more specific than what most people use it for. I want a place to store my plans – I’ve been using Omnifocus for a few years now and I’m so entrenched in this way of reflexively organising my life that I would probably cease to function without it. However Omnifocus is task-orientated – the whole system is designed around the enactment of short, medium and long-term projects as sequences of discrete actions which should only be visible to you at the correct moment. It’s a system designed to overcome procrastination and inertia by offering you a continuing stream of relevant actions which you can take to work towards overarching projects of whatever sort, avoiding overwhelm by shielding the many actions which aren’t relevant (at this particular moment in this particular context) from your awareness. It’s hard to use, literally taking me a year to get to grips with the software, but when it does work it’s difficult to describe how powerful it is. Hence I think the creepy tone which often creeps into discussions about it. The problem with Omnifocus is that it’s not set up to store reference material (in the GTD sense) adequately* – the information which both informs your planning and is required by it, stuff you need to consult in the process of doing things but also to work with as a basis to decide what to do. This is what I’m now using Day One journal for and it really seems to work – I write ad hoc notes in the diary as things occur to me, stuff that I used to put in my Omnifocus inbox but that isn’t actually action orientated and so shouldn’t be in there, which I then review in the same way as I do with Omnifocus. Those thoughts, ideas, realisations etc that are important get tagged and incorporated into a structure which keeps track of the broader perspectives (20,000 to 50,000 feet in GTD terminology) which I’ve found tend to be collapsed into the temporal horizon of a few months at most in Omnifocus:

    photo (1)

    really like this way of working and it’s the first time I’ve found an app like this which I suspect I’ll stick with. However I think my experience illustrates a broader point about information capture and organisational apps like Evernote: what do you actually want to use it for? What is it you’re trying to capture? How are you trying to organise it? It’s only when we address these questions that we can begin to get a handle on which apps will actually help us do things more effectively in a way that avoids distraction and procrastination. So in that spirit, here are the various apps I use and the purposes I use them for:

    1. I use my Gmail account as a catch all place to store URLs that I might later want to retrieve. I can access it from anywhere I have an internet connection and everything goes into two folders ‘blogging/twitter’ and ‘reading’ (for academic papers) which then become inboxes of sorts for blogging (particularly for Sociological Imagination) and for research (the papers are unstructured but the reason I’ve saved them is because they’re relevant to a project).
    2. I use Pocket to capture online stuff (up to and including LRB length long reads) which I want to read but don’t care about saving the citation details for. If I don’t think I’ll pay attention to it when I come across it or if it would distract me to do so then I save it to Pocket. This leaves it accessible on my iPhone and/or iPad at a time which is more conducive to reading it attentively.
    3. I use Bundlr to organise online stuff for other people. If I think it’s useful to others to collect a package of links and share on Twitter then this is an easy and effective way to do it.
    4. I use Papership to collect PDFs, bibliographic details and notes I’ve made on journal articles and books etc.
    5. I use my blog as a commonplace book – extracts, videos or images that I’ve found interesting in some way and want to ensure I can retrieve at a later date (i.e. unlike things in Pocket where I just want to make sure I read them properly).
    6. I use my blog as a research journal – collecting short thoughts, mini essays, notes on reading, responses to papers etc in a way that I group into thematic tasks and come back to as a resource when I’m doing ‘serious’ academic writing.
    7. I use Day One to keep track of what I’m doing and why in a general overarching sense.

    I suspect Evernote works very well for 1-6. I’m not convinced it works well for 7. Part of the reason I’m writing this post is to disentangle my own use of apps from the broader practical needs they serve because I’m writing a chapter of my social media book on curation tools and managing information at the moment. So if anyone has got this far, I’d love to hear whether activities 1 to 7 map on to your own use of apps and experience of reflexively approaching your work.

    *You can add attachments to projects but this atomises overarching plans. There’s no space for ‘big picture’ stuff in Omnifocus.

     
    • Hildegerd 5:42 pm on September 21, 2014 Permalink

      I don’t use Evernote at all more, but before I used to storage text, but the interface sucks and doesn’t suit the way I organise things, I should just delete the account, but have been lazy and not got it done yet. Centrallo on the other hand came as an angel from heaven right after Springpads demise. I still miss SP though, but life must go on.

    • frankman777 11:55 am on September 22, 2014 Permalink

      Hi Mark,

      It seems like you may be expecting Evernote to do just about everything. I’m not sure why you would want Evernote to keep track of tasks… nor why you would try to wangle a reference material repository out of Omnificus. It’s like trying to substitute pineapple in banana split.

      I do have the sneaky suspicion that WorkFlowy might be a solution to many of your organizational woes on this journey of yours. I am a raving Evernote fanatic… But it just doesn’t make sense to manage my tasks there… Or do any complex outlining. WorKFlowy is note taking on a lot of the workflow that Evernote used to shoulder, mainly in the area of planning.

      It seems like you’ve got some decent solutions already for task management… But for sure, Evernote is not your app for that. WorkFlowy could easily take on task management, although I use another system similar to Trello.

      For academic writing, you might want to take a peek at Gingko app. It is the only tree-based word processor that exists. It’s gaining a reputation for itself. I would liken it to a hybrid between Trello and WorkFlowy. It has to be seen to be understood.

      If anything, Evernote is fantastic in the following departments, if not in a category of its own:

      1. OCR in images
      2. Web clipping + email clipping
      3. Sheer diversity of integration with many popular apps (Pocket, for one)

      I don’t expect the world from Evernote, but it is irreplaceable in many ways. But then again, it depends on your use case(s). You did mention a near continuous search for an Evernote alternative. That’s going to be a tough one. If you can look past my very opinionated and biased response here, you would be pleasantly surprised by WorkFlowy and/ or Gingko app.

      Cheers!

    • gfschmidt 3:41 pm on September 22, 2014 Permalink

      Reblogged this on Mitredner and commented:
      Social Media dienen nicht nur dem Teilen von Gedanken und Gefundenem, sie lassen sich auch hervorragend nutzen, um die eigene Arbeit zu organisieren und zu strukturieren, wie @marc_carrigan in seinem Post zeigt.

    • Mark 8:29 pm on September 22, 2014 Permalink

      Crossed wires, I’m saying the exact opposite! I thought if I had wanted it to do everything (the 1 – 7 things I mentioned) then Evernote might have worked much better for me than it did. I wouldn’t for a second try and store tasks in Evernote, I’ve only ever wanted it as somewhere to store my GTD reference material i.e. I’ve wanted something as a specialised supplement to Omnifocus

      I like Workflowy on the web version but really struggled with the iPad version. Never heard of Ginko, will take a look, thanks!

    • frankman777 8:33 pm on September 22, 2014 Permalink

      Okie… Got it. BTW, it’s Gingko. Adriano, the creator of the app intentionally misspelled the app 🙂

    • Charles Knight 8:35 pm on September 22, 2014 Permalink

      Here’s what I use it for (not all academic related):

      1) Cookbook
      2) Insurance documents
      3) Pictures of valuables to go along with insurance docs
      4) Serial numbers for software for work
      5) Copies of project expenses (just take a photo)
      6) PDFs of work documents that I want to searchable
      7) Meeting notes – I write in a normal notebook, rip out the pages, email them to myself and evernote makes them readable
      8) Copies of project emails so that I have longtitude record of what I occured if/when writing impact case-studies
      9) Clipping webpages in a easy to read format (as it strips out adverts and the like)

      I don’t write or have research journals so I can’t comment on that.

    • Mark 8:50 pm on September 22, 2014 Permalink

      I love it!

    • Mark 8:08 am on September 23, 2014 Permalink

      that’s really helpful thanks charles, do you use a smart phone to record the pages to e-mail to yourself?

    • david_h 2:34 am on October 8, 2014 Permalink

      I found Evernote to be a great repository app, basically a ubiquitous and searchable file cabinet. I eventually moved to OneNote as I’m in a Microsoft centric workplace.

      Neither replaces Outlook as my primary (work) GTD collection and task system however.

    • Mark 8:05 am on October 8, 2014 Permalink

      I quite like the new OneNote for iPad!

  • Mark 8:22 am on May 12, 2014 Permalink | Reply
    Tags: , centrallo, evernote, notebooks, organisation apps,   

    Looking for an Evernote alternative? Centrallo might be what you’re looking for 

    I wrote a couple of weeks ago about why I think Evernote is overrated. Since then I’ve been looking for alternatives and I think I’ve finally found one. Centrallo is an initially slightly confusing hybrid between a Getting Things Done orientated task manager and an outliner application. I was initially a bit baffled by it but within twenty minutes I rapidly understood why this combination is so powerful. Centrallo has an inbox, displayed below, into which all ‘inputs’ are immediately placed. It’s possible to send things to the inbox via e-mail. This is a feature I was sceptical of when Omnifocus introduced it but I’ve come to rely on it. Unless I’m using Omnifocus on the iPad (my favourite device for it) I tend to just send everything via e-mail (which because of autocomplete means simply typing ‘of’) and sort it out later. It’s particularly useful when clearing your inbox, allowing you to forward things that need to be addressed, rather than switching to a photodifferent app and manually adding a note. I could imagine using the e-mail to inbox feature a lot as I get used to using Centrallo. I’ve been obsessed for years with recording every potentially interesting or useful thought I have (with many of them being deleted later but when I’ve had chance to reflect on it). This is what ‘inbox’ functionality is perfect for. You quickly record it and you know that it’s going to be there for you to come back to later.

    The basic form of input to Centrallo are rich text notes. The editor isn’t perfect but it’s already better than Evernote. It also allows images, reminders and voice notes to be attached to any particular note. These can also be shared on social media, integration with which is another pleasing feature of Centrallo. I like the fact that my account uses my google ID rather than being another name and password which i have to remember.

    Notes from the inbox are then filed away in the ‘lists’ section, either on their own or as part of a hierarchy. Notes can also be marked priorities (“!!!” in the image above) which leaves them accessible through a distinct section of the interface. The ensuing taxonomies make much more sense to me than Evernote stacks. I’m not entirely sure why this is but Centrallo feels like piling up notes in precisely the way I do with paper I have to organise. Whereas Evernote felt like I was trying to create a structure to reflect how I think but they never quite matched. Part of this intuitive feel, once you get past the initial confusion, comes from the interface. It’s a very smooth quintessentially iOS7 experience, which begrudgingly I’m starting to like even if it did break my iPad, as opposed to the extraordinarily clunky interface in Evernote. Even though iOS7 was an improvement, I always found using Evernote a chore. Not least of all because of the absurdly unreliable synching process. Again, the synch in Centrallo isn’t perfect but it’s a big improvement on Evernote. It’s aspiring to the kind of frictionless synching which Omnifocus has mastered, in which the process is so smooth that you never have to think about the fact the devices are synching.

    I’ve only been using Centrallo for a few days but I’m already impressed. It’s obviously a very early version of the app but it seems extremely promising. It meets precisely the need that Evernote purported to but didn’t (at least for me): somewhere to store information and lists that aren’t related to specific tasks. So I have writing plans, project plans, funding bid plans and similar things in there, as well as mailing lists and logistical info for upcoming events. Potential ideas for the future and outlines of upcoming projects which will feed into specific actionable tasks but do not do so yet. These are the sorts of things that cluttered up Omnifocus when I used it to store them but that I never really get used to trusting Evernote with. In short, it’s an early version but if you’re dissatisfied with Evernote then I’d really recommend trying Centrallo.

     
    • Peter 1:03 pm on May 12, 2014 Permalink

      What about the web page clipping capabilities? What about the search capabilities? What about the capabilities to attach various types of documents? Storage size is pathetic. What about the seamless interface with other apps? These are the kind of issues that really distinguish Evernote from the competition. I am not an Evernote evangelist or a so-called Evernote Ambassador, so I have no ax to grind.
      If you just need a glorified listing app Centrallo may be good for you. But comparing Centrallo with EN is like comparing apples with horses.

    • Mark 1:36 pm on May 12, 2014 Permalink

      “I am not an Evernote evangelist”

      You are a little bit.

    • Mark 1:37 pm on May 12, 2014 Permalink

      Also please note: “if you’re dissatisfied with Evernote”. If you like Evernote then that’s great!

    • Robert Moll 3:03 pm on May 12, 2014 Permalink

      Mark. Finally, there is another solution. Really appreciate you finding this app. I have been playing with it and it seems like such a simpler organizer than Evernote. Evernote has loyal users who know nothing else so Peter above seems like a natural hater. I used to be a user and I thought they have lost their way. Selling moleskins? Really? What do they want to be? I will test Centrallo as much as possible and get back to you with feedback. Centrallo interface looks cool on my iPhone.

    • Peter 3:41 pm on May 12, 2014 Permalink

      No I am not an evangelist, just a user. But I am always on the lookout for something better, that’s true. However, I am realistic too, and always try to compare like with like.

    • Peter 4:44 pm on May 12, 2014 Permalink

      By the way I agree that there are a number of aspects where EN is clunky, to say the least, but show me an app that is not. one thing i have learned in life: nothing is perfect. One can improve it but it will never be perfect. Your 5 points are minor compared to what EN has to offer overall. In fact, if you would want to come up with some real alternatives I would expect you to quote OneNote, or Springpad, or …. who are serious contenders for EN, but not an app that just makes sophisticated lists.

    • Mark 5:45 pm on May 12, 2014 Permalink

      But I don’t understand why you don’t see like with like – Centrallo is a lighter weight version of Evernote that has an inbox.

    • Mark 5:49 pm on May 12, 2014 Permalink

      Robert – I like it! Perhaps Peter is right that it’s not a direct comparison with Evernote, though the idea it’s just a “glorified listing app” is silly.

    • Mark 5:56 pm on May 12, 2014 Permalink

      I dislike Springpad even more than evernote! I loved OneNote when I used a PC but haven’t been impressed with the Mac version.

      I find you weirdly belligerent given the subject matter. Are you sure you’re not an evangelist?

    • Michael 7:54 pm on May 12, 2014 Permalink

      Peter. I wanted to respond to your comments as I am a co-founder of Centrallo. To begin, Centrallo is much more than a list app. Centrallo is a place to centralize yourself. Lists within lists within lists is one component, but we built the app because we simply needed a better place to organize, centralize, prioritize, share and search important information. Spend a few days playing with Centrallo and take a serious look.

      To address your comments directly:

      1) Web page clipping is in development. Will be released in a few months.

      2) Unlike Evernote, ALL text in Centrallo is tagged and searchable. Search results are categorized into Active, Archived & Deleted. (Archived means searchable but not displayed – for example a class list that you never need until you need it).

      3) Adding rich content is a snap. Easy to add photos, videos, Dropbox links, web links, contacts, reminders, documents and more.

      4) Storage size seems appropriate for now as every registered referral gets you 25MB of storage for life. So refer away!

      5) No seamless interface yet with other apps, but give us a break, we have not even officially launched!

      A key benefit that’s definitely worth checking out is the ability to share lists with anyone. Invite anyone to share (for free), once they accept your invitation, the list magically appears on their device – including photos, videos, etc. – which by the way does not count against your 100MB account quota. And you do not need a premium account to share, edit, modify shared lists.

      How much time have you really spent on Centrallo? Give it a chance.

      We don’t want to be Evernote, Springpad, Wunderlist, Any.do, Omnifocus or OneNote. These fine apps solve certain challenges.

      Centrallo helps people centralize, organize, prioritize, share and search information, anytime – anywhere – from any device (native Android coming soon)!

    • Trent 7:55 pm on May 12, 2014 Permalink

      Mark,

      Love this alternative. Thank you for writing on it. Looks great on my iPad. Hear they’re launching Android version early June– very excited to have my lists synched up on my Android phone and iPad all at once come June. Thanks again– this is a great find.

    • Robert 8:00 pm on May 12, 2014 Permalink

      Mark. I agree. Seems like Peter may be Phil Libin in diguise.

    • Peter 9:58 am on May 13, 2014 Permalink

      Michael, thanks for your detailed reply. Interesting to see Centrallo will be more than a listing app. As the new kid in town it will have to offer things that people need but that the other apps don’t have. I would also be interested, in principle. What is important is the ability to import data from another app, in my case Evernote. But an even bigger issue is storage space. My EN database is currently 700 Mb, which is close to your premium limit. I would definitely not run 2 apps side by side as I want to have everything under 1 roof. But that’s just me.
      If EN is your benchmark then there are certainly a number of things Centrallo could offer that EN offers; you mention tagging text. In EN it is actually possible to tag text, but it is a feature not many people know about & it is not refined enough for some. But there are many others, as you can find out from the various forums there are.
      I understand Centrallo is a start-up, like EN once was, so you need time. But the way Mark presents the app is like it is a glorified listing app, at least that’s how I perceived it. Perhaps it is useful to coordinate with him what he says about it, and make clear also that it is in alpha or beta stage only. Just a thought. And your website does not give much info either, so one has to go ahead & sign up to find out about it at this stage.
      You mention En together with the likes of Wunderlist & AnyDo, which is a misconception because those are just task management/to do list apps, whilst EN is definitely more than that.
      One last point: I am NOT Phil Libin in disguise, I would not even want to. And I am open to a new app that competes with EN, that’s only healthy. But it has to be realy good for me with my 1000-odd notes (never mind those with tens of thousands) to make the move, if people like me are also part of your target group.

      @Mark: no I am not an evangelist & hope you are not afraid of some lively counter arguments, which are not intended to be belligerent but stimulating instead. I hope you can cope with that.

    • Mark 10:06 am on May 13, 2014 Permalink

      I think an interesting aspect underlying this debate is the very different uses to which these apps can be put. I couldn’t imagine having 1000 odd notes in anything because I use Omnifocus for anything that is connected to actionable tasks, google drive for documents I am working on or have worked on and Zotero for academic papers. Perhaps I should have titled the original post ‘5 reasons why Evernote is overrated if you use it for the sorts of purpose I’ve been trying to use it for’ :p

    • Peter 1:39 pm on May 13, 2014 Permalink

      OK Mark, I understand your point of view now. Let’s leave it at this. I will not hassle you any longer. I will keep abreast of Centrallo developments, who knows what that will lead (me) to.
      In any case thanks for your patience & sorry if I seemed a bit abrasive, that was not my intention at all.

    • Mark 7:05 pm on May 13, 2014 Permalink

      I realise that now! 🙂

    • Hildegerd 5:04 pm on June 20, 2014 Permalink

      Mark.

      sorry I am late to the party, but because of your post, I discovered Centrallo and as a expat Springpad user I truly like what I see and I am going to use it, but it would have been nice to have a post from you (who have used it a couple of months more) one some “how to’s” in Centrallo, because the free form is a bit confusing for many people.

    • Nancy Jo 7:40 pm on June 20, 2014 Permalink

      I have to disagree with most of the cons that you mention in your writing about Evernote. I do understand that this was based on your experience…but I have never had an issue with syncing Evernote since June 2012 and I run Evernote on 4 devices and online. Maybe Evernote was just way more than you needed and that is perfectly fine but I don’t see where it would cause for a bad review of Evernote as to the features that may be more advanced than you need. Centrallo looks like a good program for what it is but much more basic than Evernote. I plan to delve into Centrallo but I won’t compare apples to oranges…I would like to be able to offer it as a suggestion for those looking for just such a program. Thank you for your personal review.

    • Hildegerd 4:15 pm on June 21, 2014 Permalink

      I think critic of Evernote has to do with how your brain organise things, the interface simply does not work for everybody. EN is wrong for me whoa re strongly visual, and I don’t intend to go back after Springpads demise, i actually think I am going to ask them to delete the entire account some time this year. Centrallo came in the right moment, and I think this could be it for a couple of things I used Springpad for.

    • Mark 12:31 pm on June 22, 2014 Permalink

      I updated to Omnifocus 2 and now find this is much more effective for storing the things I was using Centrallo for! I really like Centrallo but would much rather use 1 app than 2 and I’m pretty reliant on OF at this point…

    • Hildegerd 1:25 pm on June 22, 2014 Permalink

      After Springpads demise I have Keeeb and Memit for Content Curation and Centrallo for ToDo and Task Management, I will keep an eye on Mammoth as well. I think Centrallo have come very far, I mean they have not officially launched yet. For me it is all about Clicking with the interface to get things done, not always features. If that had been the case I would still have used Evernote. Memit are aiming for “Everything under one Roof concept” that Springpad had, and I am quite excited about the relaunch of the application in August.

    • Mark 1:49 pm on June 22, 2014 Permalink

      Memit looks interesting! I hadn’t encountered this before…

    • Hildegerd 2:02 pm on June 22, 2014 Permalink

      Memit is great now, but when the fuchsia disappears and the new interface/smart phone apps comes it will be a behemoth. ❤

    • Michael 12:55 pm on August 17, 2014 Permalink

      Mark. New updates coming for Centrallo including location based reminders. Feedback has been helpful and your followers have a lot of it. Thank you again for comparing us to Evernote. We are different and a more modern solution. Sync is working great. App is getting better with age.

    • Mark 10:50 am on August 21, 2014 Permalink

      I might have another go, I’ve cycled through a whole series of other apps since I last spoke to you, some might say I have a problem….

    • Michael 11:10 am on August 21, 2014 Permalink

      Sounds good. We have our third update coming to the App Store first week of September and a soft launch of our Android beta version. Making improvements to the web experience as well, and finally we have a mobile self-publishing feature that is growing in popularity. This is where you can publish a list containing videos, photos, voice notes, PowerPoint slides, Dropbox links etc together in one URL that can be shared with anyone and password protected at your option. Newest update also has a wizard to help get you going on key functionality of Centrallo. Definitely a better, more modern Evernote – and then some. Feedback based on new user comments and not just my opinion. Looking forward to reading what you think.

    • Centrallo11 4:12 pm on August 21, 2014 Permalink

      Mark– strongly encourage you to give Centrallo another go… I’ve recently gotten a handful of family & friends on board, and it’s helping everyone from co-workers to moms to kids prioritize and centralize. Quite a few were previous Springpad users and, as Hildegerd mentioned, they have come to really enjoy it for their ToDo’s as well as Content Curation. I now share numerous lists and collaborate on things with both work and personal using Centrallo. Excited to see even more with the updates…

    • centrallo 9:25 pm on September 8, 2014 Permalink

      Mark. Have you had the chance to give Centrallo another go? This month we are releasing global location based reminders, mobile self-publishing private links and more.

    • eoterm 1:58 am on November 1, 2014 Permalink

      Mark, What do you think of the security of Centrallo? I am looking for a secure version of Evernote, I used to use Dropbox, but now use Tresorit, its a little more limited in functionality but at least I feel comfortable that people aren’t in “my business”

    • eoterm 2:02 am on November 1, 2014 Permalink

      Mark
      sorry about earlier it just posted I don’t know how to unpost, Anyway I wanted to ask if you know anything about Centrallo data security. I dropped dropbox because I know that if someone wanted to see my stuff, they could, so I am now using tresorit. I feel evernote is wishy washy with security, what are your thoughts on Cetrallo? Do they do any encryption?

    • Mark 7:36 am on November 1, 2014 Permalink

      no idea sorry!

    • Trent 9:38 pm on December 8, 2014 Permalink

      Mark- lot’s of updates to Centrallo since they officially launched last week. I’ve been a pretty big fan from early on and had the pleasure of testing their beta several months ago. Centrallo has only seemed to get better and improve since then. Would love to see your thoughts on the latest version. I’m a bit of an avid productivity app follower / tester, and love hearing what others find as organization pros / cons.

    • Lucy Fure 4:42 pm on March 24, 2015 Permalink

      Hi thanks for sharing this article! Have you heard of Beesy I’ve been using it at is a great alternative especially since they’ve integrated Livescribe 3 smartpen: http://www.beesapps.com/beesy-digital-handwriting/
      Thanks to Beesy I can organize my notes, actions, projects and participants. Would I really like is the automatic reports to be able to quickly delegate: it is in all-in-one app!

    • Brian C Hayes 9:08 am on May 11, 2015 Permalink

      I came across this wonderful application about two weeks ago and instantly loved it.I migrated all my to do lists etc over from various sources and thought to myself finally I have found something that does what I need it to do. Today I noticed aa redbar at the bottom corner of the webpage interface … and I would seem I am 116 “notes” over my 100 limit ….. essentially making this great solution useless, and its not obvious if this problem could be solved by upgrading … dissapointing

    • Hildegerd 4:48 pm on May 17, 2015 Permalink

      Hmmm, weird.

    • Michael Sher - Centrallo 2:24 pm on May 18, 2015 Permalink

      Brian. Free notes are part of the new Centrallo model. Every account will come with 100 free notes and 1GB of free storage. As a user gets closer to their 100 note limit, emails will be sent prompting them to simply upgrade for $5 per month or $45 per year for unlimited notes, or better yet to refer friends to join. B as each referral joins, the user will get 50 free notes. No limits there. When 10 referrals join, user gets a free year of Premium unlimited.

      That said, apologies for the inconvenience. We are upgrading you today to a free Premium unlimited note account.

    • Ahmad 1:39 am on July 19, 2015 Permalink

      I like the GTD apps,been using these apps for years, I can say it is promising as GTD app, but it’s great as note taking app, hope to give .edu accounts a special premium update like Dropbox was once offering.

    • Roberta Moll 11:40 am on October 4, 2015 Permalink

    • Mark 4:03 pm on October 5, 2015 Permalink

      v interesting

  • Mark 2:58 pm on April 28, 2014 Permalink | Reply
    Tags: , evernote, information mangagement,   

    5 reasons why Evernote is overrated 

    1. It’s astonishingly easy for the syncing process to get mixed up. The synch for Omnifocus, which surely has a much more complex database, never gets confused. I seem to generate synch conflicts on a small minority of occasions that I use Evernote. These synch conflicts sometimes lead me to lose data. Usually they’re just annoying though.
    2. The notes look radically different depending on the computer and device I’m using. Obviously this is unavoidable to some degree but the discrepancies between how a note looks on my home desktop, my laptop, my office PC, my iPad and my iPhone really irritate me.
    3. They still haven’t fixed the WYSIWYG editor. The same problems that frustrated me when I first tried Evernote a few years ago (insertion of errant full stops, spacing inconsistencies, line breaks that get stuck in place) are still mostly there. If you’ve got used to using minimalist text editors, it makes writing in Evernote an incredibly frustrating experience.
    4. It’s too slow to function usefully as a place to instantaneously store ideas. I’ll grant it’s improved over time in this respect (the iOS 7 version is a big improvement) but I still find myself using Omnifocus instead just because it’s much quicker.
    5. The other reason I put notes into my Omnifocus inbox instead (either through the app or via e-mail) is that I trust Omnifocus and don’t trust Evernote. All these little niggling inadequacies contribute to an inability to forget about the software. I know Omnifocus will work without me thinking about it. I can’t say the same about Evernote. That’s why I think Evernote is overrated and that’s why I’m now regretting having paid for a premium subscription.

    Oh how I wish the Omni Group would build an Evernote alternative. The stuff I store in Evernote (e.g. my research agenda, mailing lists, plans for future events) could be stored in Omnifocus but it doesn’t quite work because these are things which don’t attach to particular tasks. They could be made to attach to them but it’s not how I think (and the congruence with how I think is what makes Omnifocus such a powerfully ingratiating application). I think I want a work space. Something kind of like Scrivnr but for all my research, projects and paid work. Evernote certainly isn’t it. But I’m not sure what is.

     
    • Peter 12:27 pm on May 12, 2014 Permalink

      With all due respect, I must say that the arguments you use above are relatively minor irritations if you consider them in the bigger picture. Furthermore, from the comments I have read around the net it seems that the iOS-based version is inferior to the Windows-based version, which seems surprising considering the Evernote team use Apple equipment. Admittedly, the iOS-based app gets new features quicker, and there are even more, but in terms of performance the Windows-based version is better.

    • Mark 12:29 pm on May 12, 2014 Permalink

      But what on earth is the ‘bigger picture’ in this context?

    • Peter 3:42 pm on May 12, 2014 Permalink

      The bigger picture is the complete package of what EN has to offer.

    • Mark 5:44 pm on May 12, 2014 Permalink

      Are you under the impression this post is titled “5 reasons why Evernote is useless” or “5 reasons why Evernote has no value”?

    • Peter 10:03 am on May 13, 2014 Permalink

      No I don’t, but the way your present Centrallo (as a listing app) & then compare it with Evernote I think you are doing a disservice to Centrallo, to EN & to your readers. Michael puts that straight on the other page, and I have replied to that. But I still maintain that if you want to demonstrate that EN is overrated, which may be the case, you should come with better arguments than those you mention above.
      No hard feelings though :-))

  • Mark 10:16 am on July 20, 2012 Permalink | Reply
    Tags: evernote, personal research environment, , robert o'toole,   

    What comes after Evernote? @robertotoole talks about the Personal Research Environment 

    A podcast recorded with Robert O’Toole at a Digital Change GPP event earlier this year.

    If you’re at Warwick and you’re interested in the P.R.E could you get in touch with me? We’ll hopefully be getting a chance to build this next academic year and, to do so, we need participants to help design it.

     
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