In the last week, I’ve realised that I’ve made a fundamental error in how I’ve approached using Omnifocus over the last few years. What has always appealed to me is the flexibility it affords, enabling me to disentangle what I have to do from where and how I do it. If your working life consists of a whole range of different commitments (in my case a 3 day a week job, a 2.5 day a week job, a small freelance business and a whole range of projects) then this is really helpful because you can’t rely on the spatial and temporal organisation of a single workplace to structure your workflow.
The problem I’m realising is that it creates a tendency to assume your work fits around your hard calendar. You leave gaps which Omnifocus fills with tasks, presenting you with the most useful suggestions of what you could do depending on where you are and the equipment you have with you, represented as contexts in the software. This is where GTD advocates stress the importance of the weekly review. You have to structure your hard calendar in order to ensure you have sufficient time in the right context, as opposed to simply responding to the context you happen to be in and the time you happen to have available to you.
However this has rarely worked for me because of the weird time horizons involved in how my working life fits together. What I do is usually scheduled months in advance or days in advance, with little in between. This means that a great deal of coordination falls through the gaps of a weekly review, if indeed I manage to sustain the practice. The problem is not the brute availability of time in my life, as much as ensuring I leave enough time to get my core work done (recorded in the different Omnifocus contexts) while remaining open to scheduling social and work things at short notice. This is what a typical week in November now looks like for me:
The contexts are now part of my hard calendar to ensure I spend a couple of days at home each week and at least two days in the office. This inevitably involves restricting how much travelling I can do but my sense of overwork recently has been because I can’t co-ordinate the role of travel in my life, leaving me committing to more moving around than I can sustain given the amount of time I need to spend each week in specific places focusing on specific categories of things. I’m quietly confident this will solve the problem of over-work for me because the issue I’ve been having is about scheduling, rather than the time and energy I have available for it. My plan is to try and steer clear of Twitter for a bit while I try and embed these new routines:
It’s been useful to reflect on this because it’s helped me define my current priorities. I’m co-developing a fascinating strand of research at CPGJ on the platform university, providing the theoretical context within which I can pursue other activities concerning the institutionalisation of digital technology within the university and the social sciences. I’m more committed than ever to The Sociological Review after Undisciplining, increasingly aware of the importance of what we’re doing in terms of securing Sociology’s place both inside and outside the academy. I’ve stepped back from journals and edited books, in order to focus on a number of books which are either partially written or being carried around in my head that I seriously need to finish: Social Media for Academics 2nd edition, The Distracted People of Digital Capitalism, the CSO volume I’m co-editing, The Public and Their Platforms (with Lambros Fatsis) and The Sociology of Big Data (with Hamish Robertson and Jo Travaglia). There’s such a huge amount of work here that I’m increasingly aware of the necessity that I organise my life around it, which I’ve failed to do thus far, with any other commitments being minimised, including only doing freelance work if it’s particularly rewarding (in multiple senses of the term).
It feels like I’ve been trying to sort this out in my mind for the last few months and that it finally seems clear to me. Though of course the real test will in the months and years ahead. But I’m now certain that I know what I want to do in the next few years and how I plan to do it. In the past, I’ve often been caught between so many interesting things that I was unable to choose between them, in the process doing far too few of them properly. That’s now changing and it’s a really pleasing feeling, even if it was quite tricky to get myself into this position.